This Help topic refers to the following editions:
þ Enterprise þProfessional þ Personal þ Small Business
The check box field is a variation of the Text Field with indexes based on a character string. The string in a Check Box field can be either unassigned, checked (true), or unchecked (false).
1st state - Unassigned.
Unassigned check box fields can be searched and are valuable in a workflow. The Unassigned state adds a third state that can be defined by the check box. An unassigned check box field can indicate no action has been taken on a document.
2nd state - Checked.
When a box is checked it can indicate a second state or a true statement.
3rd state - Unchecked.
When a box is unchecked it could indicate third state or a false statement.
By default a Check Box field is grayed, this indicates the field is unassigned.
As an example: a payable document that has been entered but not reviewed would be left gray when checked it would indicate it was reviewed and ready for payment. A user would then pay the invoice and uncheck the box to indicate the workflow was completed. In a query a user can easily bring up all documents associated with a particular state.
