This Help topic refers to the following editions:
þ Enterprise þProfessional þ Personal þ Small Business
The Reassign this column's information to... function is an administrator only function that allows the values of a field within an Index Set to be moved into a different visible field in the same Index Set.
Reassigning the information in a column moves the data from one field column in an Index Set into another field column. The administrator selects the destination field from one of the visible user-defined fields associated with the Index Set. The administrator can choose to overwrite existing data with reassigned data or fill only blank fields with reassigned data. On completion of the reassignment the data is emptied from its original field.
To reassign the information in a column:
Right click Document List View Column Header Bar directly over the field with the value to be reassigned
Select Reassign this columns information to
Select from the list of fields available to accept the reassigned values
Click Yes on the confirmation screen to proceed with the reassign
Reassign Options
All Records within the selected cabinet
All Selected documents in a folder or find document dialog
Overwrite Options
Overwrite: this will always overwrite in the destination field
Do Not overwrite: this will overwrite in the destination field only when the destination field is empty
Merge: this will merge the both field values appending the source field value to the destination fields value with a space in between
Tip:
A reassign will move all the index data assigned to each document in that Index Set into the field selected to accept the reassigned data. Reassignment can not be Undone and a backup is recommended before attempting the reassignment.
The Reassign column information function is based on a Cabinet and will only affect documents in that Cabinet. If you wish to reassign all the documents associated with that Index Set in other Cabinets you will need to repeat the process in each Cabinet.