This Help topic refers to the following editions:
þ Enterprise þProfessional
Batch Scanning in DocuXplorer can be accomplished using two methods. Users can scan all pages to a single (TIFF) image document then create multiple new documents from the single scan session, or scan in multiple documents based on the number of pages in a document.
Tip:
Using the Create New batch scan process requires that you scan documents as TIFF images. Scanned documents can be converted to PDF after the process of creating all your new documents is complete.
From the Desktop select Add Document | Scanner / Camera or QuickScan
Scan all pages in as a single document, then press Save and Close to access the Document Image Viewer
In the Image Document Window select Thumbnails to view all pages scanned
Select the pages to use in creating a document - hold down the shift key and click the pages to be used for the new document. You can also use the Ctrl key for non-contiguous pages
Select the location to store to the document using "Place in Folder"
Select an Index Set to associate with the new document
Enter the index information
From the File menu item click Create New
Select the next group of pages in the Thumbnail View and repeat the process until all new documents are created
Tip:
When new documents are created immediately after scanning in all pages index fields will be empty. After creating the first new documents the index fields will display the information last entered. To clear fields after creating a new document right-click in the Index Data Window and use the Clear Field Values function. If the document has previously been saved and reopened, index fields will revert to the original data entry when a the Create New feature is used.
Users can add multiple scanned documents each with the exact same number of pages. The program will create a new TIFF or PDF file at the end of the set number of pages. When scanning is complete and you click Finish in the Scanning Preview Window. The document will be added to the highlighted folder and numbered sequentially with a prefix as the caption in the Subject Field.
Open each document in the batch and use heads-up indexing to enter index information for each document.
Batch Scanning can be accessed from the Create a Scanned Document Window, Advanced Tab.
Set the number of pages for documents in the batch. Choose a prefix for the sequential number or accept the default. Order the pages of your paper documents for scanning and scan.
You can preview each document scanned for quality control and delete and re-scan poorly scanned pages as needed. To preview documents scanned in a batch select the Scanned Document Tab to see a list of documents scanned in the batch. To view, highlight a document and click the Scan Tab to delete, or add pages to a document.
Click Finished when the batch is complete and quality assured.
Tip:
When scanning documents in batches you can use the Replicate Field Value function to enter index data often repeated across fields for the batch