This Help topic refers to the following editions:
þ Enterprise þProfessional þ Personal þ Small Business
Use SendTo to output a document to a printer or file, or as an email attachment.
On the DocuXplorer Desktop, the right-click menu of a document provides access to the Send To menu.
To send a document use the mouse to select the document. To send multiple documents, use Shift or Ctrl to select multiple documents.
In the Document Viewer, the Send To menu is a submenu of the File menu.
The seven available options are:
This will send the document a printer device for printing. Users will be shown a list of printer devices available. Most often this is the method used for faxing documents as well, the fax driver is one of the listed print drivers.
To Batch Print documents from either a Folder or Query List simply highlight the documents to be printed and use the Send To/Printer Device command.
When printing from the Folder or Query List View annotations are automatically printed on the document. If you wish to print without annotations open the Document Window and use the print function to print without annotations.
This assigns the select document(s) to an existing workflow definition
This will bring up a Windows Folder Tree to select a folder as a location for the exported documents. The destination folder can be anywhere on a network. The document or documents will be exported in their stored file type. The export file name as user defined in the Index Set properties will identify the exported file.
This is the same as above but the document will be exported in PDF format. The export file name as user defined in the Index Set properties will identify the exported file.
This is the same as above but the document will be exported as a LinkFile. A LinkFile is a pointer to a document in the DocuXplorer desktop client. Clicking on a LinkFile will automatically open DocuXplorer and display the linked document. The exported file name is user defined via in the Index Set property called exported file name.
This is the same as above but the document will be exported as a hyper Link File. A Hyper Link File is a pointer to a document in DocuXplorer access over the internet. Clicking on a Hyper Link File will automatically open your web browser and display the linked document. The exported file name is user defined via in the Index Set property called exported file name.
The selected document or documents will be attached to the email with selected export file name identifying the attachment.
This is the same as the Mail Recipient but DocuXplorer will convert the document attachment in the email to PDF. The export file name as user defined in the Index Set properties will identify the exported file.
This is the same as the Mail Recipient but DocuXplorer will convert the document attachment in the email to be a LinkFile. A LinkFile is a pointer to a document in DocuXplorer. Clicking on a LinkFile will automatically open DocuXplorer and display the linked document. The export file name, as user defined in the Index Set properties, will identify the exported file.
Tip:
When using the Send To option with PDF and TIF files, the user will be prompted to provide the specific pages to include.
When using LinkFiles the user must have DocuXplorer installed on their local workstation and be able to access the DocuXplorer Library.
Lotus Notes users will need to install the Microsoft MAPI e-mail interface for Lotus Notes.
When Event Logging has been set to enabled a dialog box will appear requesting the name of the recipient(s). These entries provide an audit trail of persons e-mailed the document which can be viewed in the Document Event Log/Field Values text box. Enter the names and click OK to use your default e-mail program to send the document(s). The feature can be turned on in the <Tools><Options><Administrative> dialog box. Check the item Require User Description when e-mailing, printing, or exporting.