This Help topic refers to the following editions:
þ Enterprise þProfessional þ Personal þ Small Business
Default fields contain data created by DocuXplorer in the administration of a document. These fields can be added to an Index Set and displayed in the Document List View. When displayed in the Document List View the default data is searchable.
Open the Add Fields dialog box to add default fields to an Index Set by dragging and dropping the field to the Column Header Bar.
Default fields created with a document are:
Accessed - the date the document was last accessed by any user
Checked Out By - the user has checked out the associated document
Created - displays the date the document was created
Date Checked Out - the date the document was last checked out
Description - Memo text field - can be edited by users to associate full text searchable text with a document
Document Viewer - displays the document viewer associated with the document
File Type - displays an icon indicating the file's native program
FTS Index Data - displays Full Text Search index data used in full text searches
Index Set Name - displays the name of the Index Set associated with the document
Maximum Versions - displays the number of versions set to be saved for the associated document - this field can be edited to allow additional versions to be saved
Modified - display the date the document was last modified
Page - the number of pages in either a TIFF or PDF document. The field is editable so that a user can enter the number of pages for a Word, Excel or other type of electronic document that does not offer page count information on import.
Reason Checked Out - displays the memo text entered by a user when checking out a document
Size Bytes - displays the size of a document in bytes
Size KB - displays the size of the document in kilobytes
Subject - a user-defined description of the document or the original file name or date and time of document scan
Version Count - the number of versions associated with the document
Tip:
Adding the Checked Out By default field to any Index Set is a simple way to see in the Document List View the documents that are checked out and who has checked those documents out.